If you often host meetings on Zoom, you may have bumped into issues like participants not being able to join when the host is unavailable (like when they’re on vacation) or participants not being able to screen share.
Here are what I think are some sane settings that I use for my Zoom account that are (unfortunately) not the defaults.
To change these settings, go to your Zoom Meeting Settings.
Disabling the Waiting Room will allow participants to join your meeting without needing explicit approval from the host. This is useful if the host is late or is unable to attend a scheduled meeting.
With the Waiting Room disabled, this is a simple way to prevent random folks from joining your scheduled meetings.
Don’t bother waiting for everyone to turn on their video, which can delay your meeting start time. Just get to it and have everyone’s video enabled once they join.
If the host isn’t available or is running late, let participants join and mingle with each other before the exact time of the meeting.
If the host needs to step away for any reason, let the host set a co-host to be able to manage the meeting.
Let participants share their screen without asking permission from the host, but only let one person share at a time.
The settings above are only for new meetings you create going forward. But your existing meetings will not have these changes. To make sure your existing meetings also have these changes, you’ll need to go into the Zoom app and editing your upcoming meetings.